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Woodstock Clinical Data Systems
Privacy Statement

Woodstock Data believes in promoting the use of fair information practices.  This privacy statement covers the site www.woodstockdata.com.  Because this Web site wants to demonstrate its commitment to our users’ privacy, it has agreed to disclose its information practices and have its privacy practices below:.

  1. What personally identifiable information WCDS collects.
  2. What personally identifiable information third parties collect through the Web site.
  3. What organization collects the information.
  4. How WCDS uses the information.
  5. With whom WCDS may share user information.
  6. What choices are available to users regarding collection, use and distribution of the information.
  7. What types of security procedures are in place to protect the loss, misuse or alteration of information under WCDS control.
  8. How users can correct any inaccuracies in the information.

If users have questions or concerns regarding this statement, they should first contact Peter Cassidy, Corporate Communications Treasurer and Secretary of Woodstock Clinical .Data Systems, Inc at pcassidy@woodstockdata.com. 

Information Collection and Use

Information Collection
Woodstock Clinical Data Systems, Inc. is the sole owner of the information collected on www.woodstockdata.com. WCDS collects information from our users at several different points on our Web site.

Registration
In order to use this Web site, a user may need to first complete the registration form.  During registration a user [is required to] give[s] contact information (such as name and email address). We use this information to contact the user about services on our site for which he has expressed interest. 

Order
We request information from the user on our order form. A user must provide contact information (such as name, email, and shipping address) and financial information (such as credit card number, expiration date).  This information is used for billing purposes and to fill customer’s orders.  If we have trouble processing an order, the information is used to contact the user.

Information Use
All gathered information is for the use of either fulfilling express requests for information, further contact, order processing or other commercial transactional requirement without binding either party unless otherwise expressly agreed upon by requesting and fulfilling individual or organization. No information gathered through registration or normal communications will be used in any manner not directly related to the intent of both parties.

Profile
We store information that we collect through cookies, log files, clear gifs, and/or third parties to create a profile of our users.  A profile is stored information that we keep on individual users that details their viewing preferences.  Consequently, collected information is tied to the users personally identifiable information to provide offers and improve the content of the site for the user. This profile is used to tailor a user’s visit to our Web site, and to direct pertinent marketing promotions to them.  We [do not] share your profile with other third parties.

Log Files
Like most standard Web site servers we use log files.  This includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track user’s movement in the aggregate, and gather broad demographic information for aggregate use.  IP addresses, etc. are not linked to personally identifiable information.

Communications from the Site

Special Offers and Updates
We send all new members a welcoming email to verify password and username. Established members will occasionally receive information on products, services, special deals, and a newsletter. Out of respect for the privacy of our users we present the option to not receive these types of communications. Please see the Choice and Opt-out sections.

Service Announcements
On rare occasions it is necessary to send out a strictly service related announcement.  For instance, if our service is temporarily suspended for maintenance we might send users an email.  Generally, users may not opt-out of these communications, though they can deactivate their account.  However, these communications are not promotional in nature.

Customer Service
We communicate with users on a regular basis to provide requested services and in regards to issues relating to their account we reply via email or phone, in accordance with the users wishes.

Sharing

Legal Disclaimer
Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our Web site.